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Details
Posted: 05-Jan-23
Location: Indianapolis, Indiana
Type: Full Time
Categories:
Other
Internal Number: 771
SUMMARY: Under the general supervision of the Payroll Administrator, and according to established policies and procedures, the Payroll Specialist drives and administers the processing of payroll and all related duties. Maintains contact with attorneys, staff and outside vendors and agencies and observes confidentiality of personnel, client and firm matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Analyzes and solves problems concerning payroll, answers inquiries, and enforces payroll policies.
2. Manages the process transfer of bi-weekly hourly payroll to Ceridian, as directed, including, but not limited to, maintenance, adjustments, timecards, paralegal overtime, personal account reimbursements, and general ledger posting.
3. Assists in the administration of the semi-monthly payroll, including, but not limited to, maintenance, adjustments, personal account reimbursements, and general ledger posting.
4. Maintains, triages, and responds to all email messages sent to Payroll Services notifying payroll coordinator and payroll administrator as necessary.
5. Custodian of all per pay reports for all payrolls and distributes checks as required.
6. Creates, updates and maintains needed internal management reports from Ceridian software.
7. Compiles reports of payroll data such as employment verifications, garnishments, and PTO time and audit information as needed.
8. Processes reports for benefits such as parking, transit, insurance and flex account deductions.
9. Participates in Ceridian sponsored classes and/or webinars to keep updated on changes in order to maintain and enhance our use of the software.
10. Performs monthly accounting functions such as creating OT reports, follows up on stale payroll checks, files all payroll reports and reconciles parking invoices with withholding amounts.
11. Assists in development of overall payroll procedures by recommending improvements or changes deemed necessary for greater efficiency. Keeps procedures current.
12. Cross trained in all aspects of payroll.
13. Assists with other accounting responsibilities as time permits such as staff charges, bank reconciliations, vendor maintenance for 1099s, etc.
14. Other duties as assigned.
The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Thorough knowledge of the payroll process and payroll tax laws.
2. One to three years of payroll experience required.
3. Ability to maintain highly confidential information.
4. Ability to organize and prioritize numerous tasks and complete them under time constraints.
5. Strong attention to detail.
6. Ability to analyze and solve problems.
7. Prior experience utilizing Ceridian Dayforce product preferred. Responsible for general housekeeping and organization of payroll area.
8. Interpersonal skills necessary in order to communicate and follow the instruction effectively from attorneys, administrators, and staff and provide information with ordinary courtesy and tact.
9. Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
WORKING CONDITIONS: Normal office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Equal Employment Opportunity and Diversity Statement
Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.
About Barnes & Thornburg
With more than 700 attorneys and other legal professionals, Barnes & Thornburg is one of the largest law firms in the U.S. We rely on dedicated administrative and support staff to assist our legal personnel in providing professional services to our more than 12,000 clients. We offer employees competitive salaries and benefits and provide them with an environment conducive to a productive workplace.
Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.
https://careers.chicagocompensation.org/jobs/18007580/payroll-specialist
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